Financial Support Specialist |
| Salary Range: | Based on experience |
| Employment Type: | Full Time |
| Description: | As part of Hybrid 60 the Financial Support Specialist provides high-level administrative, logistics and analytical support in a wide variety of capacities in support of the company. The position is responsible for developing, monitoring and coordinating internal financial controls including, but not limited to: financial journals, credit card activity and vendor relations. Additionally, the position has operational responsibility for purchasing, equipment management, inventory, personnel/payroll processing, insurance programs intermediary, travel and expense activity and reimbursement. This position is assigned complex projects requiring both independent analysis and the production of reports for management. |
| Duties: | � Identifies and implements strategies between company and accounting firm counterpart in areas such as hiring, payroll, financial monitoring, vendor relations and employee expenses.
� Manages daily cashiering activities: collect, record, and process credit card charges; record and monitor petty cash; prepares receipts, documents, and reports.
� Prepares and monitors financial transactions including recordkeeping to be reported to accounting firm counterpart.
� Ensures that expense reports created by employees are processed in a timely and accurate manner
� Reviews invoices, purchase orders, inventory, cash receipts, check requests and wire transfers; researching and correcting any discrepancies both internally and with external vendors.
� Prepares monthly financial journal for all credit card and petty cash activity.
� Oversees, records, and provides approvals support for payroll and timekeeping for Hybrid 60�s comprised of 12+ contractors and approximately 4 student employees.
� Monitors and reports personnel actions, including student and staff employee hire, termination, final wages, and background checks. Ensures new staff complete all required paperwork.
� Manages all staff travel arrangements, including air, car and hotel reservations, cash advances and vouchers.
� Independently resolves billing problems with vendors and/or Accounts Payable Office, interfacing with vendor accounting offices to identify and implement solutions.
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| Qualifications: | � At least the equivalent of a job-relevant 4-year Bachelor�s degree is required.
� Skill in performing financial transactions such as debiting, crediting, preparing financial transactions/documents and reconciling expenses.
� Excellent secretarial, word processing, typing and general office skills.
� Strong organizational, documentation and record keeping skills. Ability to set up and maintain filing system.
� Demonstrated ability to plan, coordinate, organize, set priorities, complete projects, prepare reports and make recommendations with minimal supervision and exercise considerable independent judgment and initiative to accomplish tasks.
� Ability to work in high volume setting, under deadline pressures with frequent interruptions and changes in priorities.
� Ability to work as a team member.
� Strong interest in entrepreneurism. |
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